Privacy Policy

This privacy policy sets out how On-Electrical Contractors & Services Limited uses and protects any information that you give On-Electrical Contractors & Services Limited when you use this website. On-Electrical Contractors & Services Limited is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. On-Electrical Contractors & Services Limited may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from December 1, 2011.

We may collect the following information:

• name and job title
• contact information including email address
• information based on your internet connection on browser

What we do with the information we gather:

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• We may use the information to improve our products and services.
• If you opt-in, we will send you emails regarding On-Electrical Contractors & Services Limited news and events.
• We may periodically send emails about other organisations, events, products or other information which we think you may find interesting using the email address which you have provided.

Security:

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies:

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites:

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information:

You may choose to restrict the collection or use of your personal information in the following ways:
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@on-ec.prestigeit.co.uk. We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen. You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to info@on-ec.prestigeit.co.uk. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Full Privacy Notice for Data Collected for Employment and Application for Employment Purposes.

Data Controller:

On-Electrical Contractors & Services Limited

Our contact details:

0161 843 1628
info@on-ec.com

The purpose we are processing your personal data for is:

Administration and maintenance of employee records and the activities required for the support and management of our current and former workers, applicants and Elected members, including:

1. Recruitment, Selection & Termination,
2. DBS checks,
3. Pay, Allowances, Pensions, Deductions and Benefits,
4. Working Arrangements and Leave,
5. Managing Performance and Conduct,
6. Managing Attendance and Employee Support,
7. Managing Change, and
8. Appraisals, Supervisions and Training.
9. Police Vetting’s

Using your personal information for other purposes:

We will not process your personal data for any other purpose than that for which it was collected, without first providing you with information on that other purpose and seeking your consent if applicable; except were we are required to disclose your personal data in accordance with legislation for example in relation to the prevention and detection of crime, counter terrorism, safeguarding, legal proceedings or to protect interests of you or another.

Organisations acting on our behalf to process your personal data:

Scottish Widow Pensions
Anthony Marshall Chartered Accountants Ltd

The fair and lawful basis we are processing your personal data on is:

1. Processing is necessary in order to meet our duties as an employer (Article 6 1 c compliance with a legal obligation and Article 9 2 b carrying out obligations and exercising specific rights in relation to employment).
2. Processing necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6 1 b re contract of employment or for the provision of a service to commercial client.)
3. Processing necessary for compliance with a legal obligation.
4. Processing is necessary for a legitimate interest of the company.
5. Necessary to protect the vital interests of the data subject.
6. The data subject has given consent to the processing of his/her personal data for one or more specific purposes. (Article 6 1 a and 9 2 a)

Am I required to provide the Company with my personal data:

You are required to provide the minimum personal data necessary for us to manage your employment application and if successful your employment with us. Failure to provide the minimum necessary personal data we require could prevent us offering you employment or impact on your pay and conditions.]

Does the Company’s processing of my personal data involve automated decision-making, including profiling?

Yes. Automated decision making takes place with regards to Vehicle tracking and employees timesheets.

Can I withdraw my consent for processing:

You can withdraw your consent for the processing of your personal data at any time if that processing is on the sole basis of your consent (Processing basis 6).

Who we will share your personal data with:

1. HM Revenue and Customs;
2. Pension Schemes;
3. The Disclosure and Barring Service;
4. Central Government Departments;
5. Financial organisations;
6. Educators and Examining bodies;
7. Professional Bodies;
8. Law enforcement agencies and bodies;
9. Courts and Tribunals;
10. Legal representatives;
11. Ombudsman and Regulatory bodies;
12. Service providers;
13. Debt collection and tracing agencies;
14. Trade Unions;
15. Licensing authorities;
16. Credit Reference Agencies; (With your explicit consent)
17. Mortgage Providers, Housing Associations and landlords. (With your explicit consent)

To support TUPE arrangements the minimum necessary personal data and special categories of personal data will be passed to the new employer transferee.

Transfers of personal data to a third country:

Not routinely disclosed or transferred to recipients outside of the UK

How long we will retain your personal data for:

Your personal data is retained in accordance with our legal obligations, which are set out the Human Resources section of our retention schedule.

What are my rights in relation to my personal data?

You have the right to access the personal data we hold about you; to request we rectify or erase your personal data; to object to or restrict processing in certain circumstances; and a right of data portability in certain circumstances.

Who can I complain to?

If you are dissatisfied with how we have processed your personal data you can contact the Data Protection Officer to request an internal review.

If you are dissatisfied with the outcome of the internal review, you have the right to appeal directly to the Information Commissioner for an independent review. https://ico.org.uk/concerns/

Contact details for our Data Protection Office:

Mr D Sumner
0161 843 1628
info@on-ec.com